Switching from RRO to PRRO: step-by-step guide for entrepreneurs in 2026
π Switching from RRO to PRRO: Step-by-Step Guide for Entrepreneurs in 2026
β³ Until 2022, entrepreneurs used classic cash registers (RRO). Today, more businesses switch to software-based PRRO β convenient, cheaper and modern.
π§ What is PRRO?
PRRO (Programmable Cash Register) is software that works on your POS terminal, smartphone or tablet and performs cash register functions:
- π Records sales
- π§Ύ Prints receipts
- βοΈ Sends data to tax authorities online
π₯οΈ Typical PRRO workstation: POS terminal + bank terminal + receipt printer
βοΈ RRO vs PRRO: Comparison
| Parameter | π¦ Classic RRO | π© Software PRRO |
|---|---|---|
| π° Hardware cost | 10,000 β 20,000 UAH | 3,000 β 8,000 UAH (or your smartphone) |
| π¦ Size & weight | Big box | Fits in your pocket |
| π§ Maintenance | Annual service (+3,000 UAH) | Auto updates |
| πΆ Reporting | Service engineer visits | Online, real-time |
| π± Mobility | Fixed to one location | Works on POS terminal, phone, tablet |
| β Legality | β Fully legal | β Fully legal (confirmed by tax authority) |
β Why Switch β 4 Reasons
1οΈβ£ π° Save money β no need to buy expensive hardware (10-15K UAH) 2οΈβ£ π± Mobility β works on your POS terminal or even phone 3οΈβ£ π Auto-updates β no service engineer visits 4οΈβ£ βοΈ Online reporting β everything goes to tax authorities automatically
π οΈ PRRO Options
β Checkbox β #1 in Ukraine
Cloud-based PRRO with 200,000+ entrepreneurs using it.
Advantages:
- π Integration with any POS equipment
- π» Works on Windows, Android, iOS
- π³ Cashless payment support
- π§ 24/7 tech support
π° Pricing:
| Plan | Price | For whom |
|---|---|---|
| π Basic | 0 UAH/month | Up to 5 receipts/day |
| π Start | 200 UAH/month | Up to 100 receipts/day |
| πΌ Business | 500 UAH/month | Unlimited |
π Step-by-Step Guide
Step 1οΈβ£: Get a Qualified ECP Certificate
ποΈ ECP = Electronic Signature. Required for registration.
Contact your bank or certification center:
- π¦ PrivatBank
- π¦ Oschadbank
- π¦ Ukrzaliznytsia ACC
β±οΈ Time: 15β30 minutes
Step 2οΈβ£: Register PRRO via Tax Authority Cabinet
- Log into the Taxpayer Cabinet
- Select "Register PRRO"
- Fill out form #1-ΠΠ Π Π
- Sign with your ECP
- π You'll receive a fiscal number
β οΈ Important: make sure your ECP is valid (typically 1-2 years).
Step 3οΈβ£: Install PRRO on Your Device
πΉ By yourself:
- Download Checkbox from Google Play or App Store
- Follow registration instructions
πΉ With our help (recommended β ):
- We visit you in Lviv
- Install and configure PRRO on your POS terminal
- Connect receipt printer
- Test all sale scenarios
Step 4οΈβ£: Start Working π
- β Legal from day one
- π§Ύ Print receipts
- βοΈ Data goes to tax authorities automatically
- π Track sales in your dashboard
π What to Do With the Old RRO?
Deregister your old RRO:
- Submit deregistration application
- Return the RRO to your supplier (or recycle)
- Keep the documents β they may be needed for inspections
β FAQ
Is switching to PRRO mandatory?
No. The law doesn't require cancelling RRO. But PRRO saves money and time.
Is PRRO legal?
Yes. PRRO has been officially recognized by the tax authority since 2020.
Can I use both RRO and PRRO?
Yes. Use PRRO on the go, RRO in the store.
β³ Note: The service life of classic RRO is 7 years from the manufacturing date. After that, the device must be written off. If your RRO is old, switching to PRRO isn't just beneficial β it's necessary.
Do I need internet for PRRO?
Yes. Use PRRO on the go, RRO in the store.
Do I need internet for PRRO?
Yes. But Checkbox works in offline mode β receipts are stored and sent when connection is restored.
How long does the transition take?
From 1 hour to 1 day β depending on self-setup vs our assistance.
π FD POS Assistance
We support your transition in Lviv and across Ukraine:
| Service | Price |
|---|---|
| π₯οΈ Equipment selection (terminal + printer) | Free consultation |
| π§ Checkbox PRRO setup | Negotiable |
| π― Testing & launch | Included |
| π First week support | Free |
π Call us: +38 073 055 48 55 π Website: fd-pos.com
π― Summary
Switching to PRRO is simple, affordable, and legal. Save on equipment, gain mobility, and get automatic reporting.
Don't wait β take a step toward a modern business today! π